How to insert music into PowerPoint: instructions for versions 2003-2016 and tips for setting up playback

Table of contents:

How to insert music into PowerPoint: instructions for versions 2003-2016 and tips for setting up playback
How to insert music into PowerPoint: instructions for versions 2003-2016 and tips for setting up playback

The right soundtrack added to a presentation helps the listener to better perceive its content. Therefore, you need to know how to insert music into Microsoft PowerPoint and, last but not least, adjust the order in which it plays. This article will tell about this.

Adding music to PowerPoint 2003

This version of the program from the Microsoft Office package is outdated long ago, but it is actively used by some users who do not want to master newer editions because of their unusual interface. To insert music into slides in PowerPoint 2003, you need to:

  1. In the list of standard menus in the "Insert" section, move the cursor over the "Movies and Sound" item.
  2. In its submenu, select one of the items: "Sound from file\picture collection".
  3. paste in powerpoint 1
    paste in powerpoint 1
  4. In the "Explorer" window or sidebar that opens, select the desired audio recording.
  5. In the window that appearsclick on one of the buttons: "Automatic" or "On click". They activate automatic and manual music playback after the slide appears.
  6. adding audio
    adding audio

Note: it also appears in other versions of the program.

After that, a small picture in the form of a speaker will appear on the slide sheet. This completes adding your audio to the presentation.

Adding music to PowerPoint 2007

The algorithm for how to insert music into PowerPoint 2007 is as follows:

  1. Switch to the slide it should be on.
  2. Go to the "Insert" tab and in the "Clips\Multimedia" block click on the button labeled "Sound".
  3. paste in powerpoint 2
    paste in powerpoint 2
  4. In the menu that appears, click on one of the 4 items: "Sound from file\clip", "Sound from CD" and "Record sound". The latter can save the user from having to tell the material and leave this job to the machine.

This completes the procedure for inserting audio into a slide.

How to insert music into PowerPoint 2010

Since the interface and features of this version of the program almost completely repeat the modification of 2007, there are no differences in the way you add your own audio file to the presentation.

paste in powerpoint 3
paste in powerpoint 3

Adding music to PowerPoint 2013 and 2016

Methods on how to insert music into Microsoft PowerPoint 2013 and 2016,are completely identical to each other and come down to the following sequence of actions:

  1. Go to the "Insert" section.
  2. At the end of the tool ribbon, click on the "Sound" button.
  3. In the drop-down list, select "Audio files on the computer".

Playback settings

After you managed to insert music into PowerPoint, you need to set it up correctly. Each version does this a little differently. This is due to differences in the design of programs.

For Microsoft PowerPoint 2003 the algorithm is as follows:

  1. Select the picture of the inserted audio on the slide.
  2. Right click on it and click "Animation settings" in the menu that appears.
  3. In the panel that opens on the right, click on the small button at the end of the line with the name of the inserted file.
  4. In the menu that opens, select "Effect Options". It will open a dialog box called "Sound:Play", which consists of 3 tabs: "Effect", "Timing" and "Sound Options".
  5. effect parameters
    effect parameters

The "Effect" tab consists of 2 sub-blocks. The first allows you to set the moment from which playback will start: from the beginning or the exact time. From 10 or 30 seconds, for example.

The second sub-block sets the end of audio playback: on click, after switching to another slide or after a certain sequence number. Slide number 50, for example.

effect parameters 1
effect parameters 1

The second tab sets the playback start time: after the previous element, on mouse click, immediately after the slide appears on the screen or after a delay. There you can also set the number of file repetitions using the drop-down list of the same name.

effect parameters 2
effect parameters 2

The third tab controls the audio volume, the display of the embedded audio icon during full-screen display, and displays the path to the inserted file in versions 2003 and 2007. In other versions, it is replaced by "Contained in Presentation".

effect parameters 3
effect parameters 3

Setting up the playback of music inserted in other versions is almost the same as PowerPoint 2003. The only difference is in the way the additional panel is called: Animation tab=> "Animation settings".

call additional panel
call additional panel

Play music throughout presentation

Sometimes you want an audio file to play the entire presentation. PowerPoint provides a tool to fulfill this requirement. The universal algorithm is as follows:

  1. Invoke the "Sound: Play" dialog box for the repeated audio file.
  2. In the first tab, in the "Finish" subblock, check the box next to "After … slide" and enter a number greater than the total number of slides in the text field.
  3. In the second tab, from the "Repeat" drop-down list, select the item "Until pressing the Next button".
  4. playback of the wholepresentation
    playback of the wholepresentation
  5. Press "OK" and check the settings by starting the full screen view.

In versions 2007-2016, the same procedure is done using the "Options" or "Playback" tab, which appears after highlighting the icon of the added audio. To do this, click on the drop-down list next to the "Sound playback" line and select "For all slides" in it.

reproduction of the entire presentation 2007-2016
reproduction of the entire presentation 2007-2016

Fix migration issue in 2003 and 2007

The problem is this. If you insert music into PowerPoint as usual (by specifying the path to the audio file on your hard drive), then the inserted audio will not play when transferred to another computer.

To prevent such a situation, you need to create a presentation correctly. This is done as follows

  1. Create a folder in the root of the system partition of the hard drive.
  2. Create or save an empty presentation in it.
  3. Add all audio files to the folder to be used in the document.
  4. Open a presentation and use audio from the folder during editing.
  5. Save all changes.

After that, you need to copy the entire presentation folder first to a flash drive, and then to the system partition of the computer for demonstrations.

When creating a presentation in PowerPoint 2010–2016, this algorithm can be omitted, since all music files are integrated into it like pictures.

Summing up, we can say that there is only one way to insert music into PowerPoint and, depending on the version of the program, only the names of the menus that contain the desired insertion command are changed

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