Word hot keys. Keyboard Shortcuts in Microsoft Word

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Word hot keys. Keyboard Shortcuts in Microsoft Word
Word hot keys. Keyboard Shortcuts in Microsoft Word

Microsoft Word has a huge number of tools that allow you to change the text beyond recognition. Any of them can be found in the standard menus (version 2003 and earlier) or on the tool ribbon (version 2007 and later). But if you need a quick conversion of the document, then using the program's graphical interface makes you do unnecessary actions and waste time. Therefore, the developers have come up with combinations of hot keys or hotkeys to access the main functions using the keyboard.

Function keys

keyboard layout
keyboard layout

They are in the first row of the keyboard. They have inscriptions in the range F1-F12. The functions they perform are shown in the table below.


Action description


Calls up help information for the program.


Allows you to move the selected picture or text once


Rerun last command


Activates access to all GUI elements. A single press allows you to use the status bar items. Dual - tool ribbon (Word 2010 and newer). Triple - disables access


Checks spelling. If there are errors, opens a dialog box for correcting them


Selects text. Double clicking highlights the word around the cursor. Triple - the whole line. 4 taps - full text


Updates selected fields inserted with "Insert">"Quick Blocks"> "Field"


Enables keyboard interface


Go to next field (see F9 key)


One of the "Save As…" hotkeys in Word

Window control

The first part of Microsoft Word that can be controlled by hotkeys is the window and interface. The button combinations that allow you to do this are summarized in the table below.


Description of the executableactions

Ctrl + F6

Ctrl + Shift + F6

Switch between open editor windows. The second combination jumps to the previously displayed window


Reduces the size of all open Word windows to the default size. Pressing again does not expand them

Ctrl + F10

Reduces or enlarges the active window to full screen

Ctrl + W

Alt + F4

Closes the editor window, prompting you to save your changes. The second combination is system

Ctrl + F1

Collapses and expands the toolbar in Word 2010, 2013, 2007, 2016

Win + M

Minimizes the active window. System

Ctrl + Alt+ Escape

Makes the window inactive. System

Win + D

Minimizes all windows in Windows. System

Alt+ Tab

Switches windows, all windows open in the system, among themselves. System


Takes a screenshot and places it on the clipboard. To extract it, you can paste it into any raster graphics editor. System

Alt+ PrintScreen

Puts an image on the clipboardactive window. System


Ctrl + "Image" + S

Splits a document sheet in half, allowing each section to be viewed independently of the other


Shift + Tab

Helps you navigate the toolbar by "skimming" drop-down lists and transferring the selection to the button in the lower right corner of the block

Ctrl + mouse wheel rotation

Zoom in or out of the document

switching between windows
switching between windows

Note: "system" means that the hotkey from Word can also be used in Windows.

File operations

The second function of hotkeys in the Microsoft Word editor is to operate commands found in the "File" (all versions except 2007) and "Office" (Word 2007) menus. These include:

Main key

Additional key

Action description



Creates a new document with the "Normal" style

O or F12

Open a dialog box for selecting a file to open


Saves changes to the document. If saving is done for the first time, this hotkey will bring up the "Save as…" dialog box

P or Shift + F12

Open the "Print" window to configure and run it


Allows you to close the document, but does not close the editor


Activates the Preview feature

ctrl f4 combination action
ctrl f4 combination action

Hot keys in Word "Create Document", "Open", "Print" are universal for software packages from other developers.

Move worksheet

To perform this task, hotkeys are also assigned in Word. They are used in conjunction with special keys located in the navigation block on the right side of the keyboard. The table shows their capabilities.

Main key

Additional key




Places the cursor at the beginning of the line



Moves the cursor to the end of the line

Page Up (PgUp)


Moves the cursor up 1 sheet, keeping the position

Page Down (PgDn)


Moves the cursor down 1 sheet, keeping the original position

Left arrows\"right"


Move the pointer along the line in increments of 1 character

Up/down arrows


Move the cursor up and down the lines



Sets the cursor before the first character in the document


Sets the index after the last paragraph in the document

arrows "right" \"left"

Allows you to move left and right in a line in increments of one "word" or a punctuation mark along with a space after it. By "word" is meant a continuous set of letters and numbers. For example, "Yl65465voaprflyopr"

arrows "up" \"down"

Move through the document, placing the cursor at the beginning of each paragraph

Page Up

or Page down

Set the cursor to the beginning of the previous (1st command) or next (2nd command) sheet

G or F5

Opens the "Find and Replace" window with the "Go To" tab active

Numeric block
Numeric block

All these special keys are duplicated in the numeric keypad. To use it, you need to turn off the input of numbers by pressing the NumLock button 1 or 2 times. The shutdown is confirmed by the first unlit light above the digital block.

Highlight text

The third application for hotkeys is the text selection operation. Her most famous command in Word is "Select All" (shortcut Ctrl + A). It selects all text in the document. But more often you need to select small fragments. Therefore, there are other combinations. They are listed in the table below.

Main key

Additional key




Selects all text from the beginning of the line to the pointer


The same, but from the cursor to the end of the line

Page Up or Page Down

Selects text from the top of the sheet to the bottom. The volume is adjusted by scaling the document using the slider in the lower right corner of the editor

left\right arrows

Select text in 1 character increments

up/down arrows

Selects text in 1-line increments. The end of the selection is usually located below where it started

Ctrl + Shift


Selects all text from the beginning of the document to the cursor


Selects text from the cursor to the last non-printable character(¶)

arrows "right\left"

Select text in word increments

up/down arrows

Selects entire paragraphs before or after the cursor

Selection options
Selection options

Text editing

The fourth group of hotkeys in Word is for editing text. There are few combinations, and they can also be used to work with non-editable fragments. Here is a list of them:

Main key

Additional key




Copies the selected text to the clipboard


Pastes text behind the cursor from the clipboard


Cuts the selected text (deletes it, but keeps the fragment on the clipboard)


Reverses 1 action taken


Returns the action canceled by the previous hotkey

H or F

Opens the "Find and Replace" window with the "Replace" and "Find" tabs active, respectively



Deletes the text behind the cursor.


Deletes the text before the cursor


Toggles the insert and replace text mode. When this button is enabled, all text behind the cursor will be replaced by newly entered text.

Insert key action
Insert key action


The fifth option for using hotkeys in Word is formatting. The list of documented commands is shown in the table below.

Main key

Additional key




Calling the "Font" dialog box


Makes text bold


Adds an italic effect to the selected and following text


Underlines text


Allows you to enter subscript (subscript)


Places the cursor or line on the left side of the sheet


The same, but in the center of the sheet


The same, but on the right side of the sheet


"Stretches" the contents of the line to the width of the sheet


Insert page break (with transition to a new one)
Ctrl + Shift


Allows you to enter superscripts


Copy ready formatting


Paste Formatting


Insert line break (new line break)

Unfortunately, other formatting tools are not connected to hotkeys in Word. To continue using the keyboard for formatting, you can add your own combinations or use alternative controls, enabled by the keys "Image" or F10.

alternative editor control
alternative editor control


Their library in the editor is quite large. Many symbols used in documents can be found in it. For example, the sign of the diameter. In Word, the hotkey for it and other symbols looks like "Image" + X, where X is the number of the desired character, which can be found at the bottom of the list window.

other character codes
other character codes

The table below shows the 10 characters with their insert codes.


Insert character


Insert character





























Assigning individual hotkeys

As an example of how to use this feature, let's add the "Insert Rows Below" hotkey to Word, since it is not assigned by default. To do this, you need:

  • Press the "Office" or "File" button in the 2007 and 2010 versions respectively.
  • office menu
    office menu
  • Go to "Word Options", sub-item "Settings" and click on the button with the same name at the bottom of the window.
  • assign hotkeys
    assign hotkeys
  • In the new settings window, in the first list, select the item "Working with tables | Layout".
  • Find item TableIncertRowBelow in the second list.
  • Set the cursor in the line below it and press the desired combination. For example, Ctrl + Num4.
  • hotkey steps
    hotkey steps
  • Press "Assign" and "Close".

This way you can bind to combinationskeyboard shortcuts any tool present in Microsoft Word.

your hot keys
your hot keys

There are many hot keys in this editor, and the article only mentions the necessary ones for daily use. More information about shortcuts can be found in the help for the program called by the F1 key, or on the developer's website.

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