Word hot keys. Keyboard Shortcuts in Microsoft Word

Microsoft Word has a huge number of tools that allow you to change the text beyond recognition. Any of them can be found in the standard menus (version 2003 and earlier) or on the tool ribbon (version 2007 and later). But if you need a quick conversion of the document, then using the program's graphical interface makes you do unnecessary actions and waste time. Therefore, the developers have come up with combinations of hot keys or hotkeys to access the main functions using the keyboard.

Function keys

They are in the first row of the keyboard. They have inscriptions in the range F1-F12. The functions they perform are shown in the table below.

Key	Action description
F1	Calls up help information for the program.
F2	Allows you to move the selected picture or text once
F4	Rerun last command
F6	Activates access to all GUI elements. A single press allows you to use the status bar items. Dual - tool ribbon (Word 2010 and newer). Triple - disables access
F7	Checks spelling. If there are errors, opens a dialog box for correcting them
F8	Selects text. Double clicking highlights the word around the cursor. Triple - the whole line. 4 taps - full text
F9	Updates selected fields inserted with "Insert">"Quick Blocks"> "Field"
F10	Enables keyboard interface
F11	Go to next field (see F9 key)
F12	One of the "Save As…" hotkeys in Word

Window control

The first part of Microsoft Word that can be controlled by hotkeys is the window and interface. The button combinations that allow you to do this are summarized in the table below.

Hotkey	Description of the executableactions
Ctrl + F6 Ctrl + Shift + F6	Switch between open editor windows. The second combination jumps to the previously displayed window
Alt+F5	Reduces the size of all open Word windows to the default size. Pressing again does not expand them
Ctrl + F10	Reduces or enlarges the active window to full screen
Ctrl + W Alt + F4	Closes the editor window, prompting you to save your changes. The second combination is system
Ctrl + F1	Collapses and expands the toolbar in Word 2010, 2013, 2007, 2016
Win + M	Minimizes the active window. System
Ctrl + Alt+ Escape	Makes the window inactive. System
Win + D	Minimizes all windows in Windows. System
Alt+ Tab	Switches windows, all windows open in the system, among themselves. System
PrintScreen	Takes a screenshot and places it on the clipboard. To extract it, you can paste it into any raster graphics editor. System
Alt+ PrintScreen	Puts an image on the clipboardactive window. System
alt=" Ctrl + "Image" + S	Splits a document sheet in half, allowing each section to be viewed independently of the other
Tab Shift + Tab	Helps you navigate the toolbar by "skimming" drop-down lists and transferring the selection to the button in the lower right corner of the block
Ctrl + mouse wheel rotation	Zoom in or out of the document

Note: "system" means that the hotkey from Word can also be used in Windows.

File operations

The second function of hotkeys in the Microsoft Word editor is to operate commands found in the "File" (all versions except 2007) and "Office" (Word 2007) menus. These include:

Main key	Additional key	Action description
Ctrl	N	Creates a new document with the "Normal" style
	O or F12	Open a dialog box for selecting a file to open
	S	Saves changes to the document. If saving is done for the first time, this hotkey will bring up the "Save as…" dialog box
	P or Shift + F12	Open the "Print" window to configure and run it
	F4	Allows you to close the document, but does not close the editor
	F2	Activates the Preview feature

Hot keys in Word "Create Document", "Open", "Print" are universal for software packages from other developers.

Move worksheet

To perform this task, hotkeys are also assigned in Word. They are used in conjunction with special keys located in the navigation block on the right side of the keyboard. The table shows their capabilities.

Main key	Additional key	Description
Home	-	Places the cursor at the beginning of the line
End	-	Moves the cursor to the end of the line
Page Up (PgUp)	-	Moves the cursor up 1 sheet, keeping the position
Page Down (PgDn)	-	Moves the cursor down 1 sheet, keeping the original position
Left arrows\"right"	-	Move the pointer along the line in increments of 1 character
Up/down arrows	-	Move the cursor up and down the lines
Ctrl	Home	Sets the cursor before the first character in the document
	End	Sets the index after the last paragraph in the document
	arrows "right" \"left"	Allows you to move left and right in a line in increments of one "word" or a punctuation mark along with a space after it. By "word" is meant a continuous set of letters and numbers. For example, "Yl65465voaprflyopr"
	arrows "up" \"down"	Move through the document, placing the cursor at the beginning of each paragraph
	Page Up or Page down	Set the cursor to the beginning of the previous (1st command) or next (2nd command) sheet
	G or F5	Opens the "Find and Replace" window with the "Go To" tab active

All these special keys are duplicated in the numeric keypad. To use it, you need to turn off the input of numbers by pressing the NumLock button 1 or 2 times. The shutdown is confirmed by the first unlit light above the digital block.

Highlight text

The third application for hotkeys is the text selection operation. Her most famous command in Word is "Select All" (shortcut Ctrl + A). It selects all text in the document. But more often you need to select small fragments. Therefore, there are other combinations. They are listed in the table below.

Main key	Additional key	Description
Shift	Home	Selects all text from the beginning of the line to the pointer
	End	The same, but from the cursor to the end of the line
	Page Up or Page Down	Selects text from the top of the sheet to the bottom. The volume is adjusted by scaling the document using the slider in the lower right corner of the editor
	left\right arrows	Select text in 1 character increments
	up/down arrows	Selects text in 1-line increments. The end of the selection is usually located below where it started
Ctrl + Shift	Home	Selects all text from the beginning of the document to the cursor
	End	Selects text from the cursor to the last non-printable character(¶)
	arrows "right\left"	Select text in word increments
	up/down arrows	Selects entire paragraphs before or after the cursor

Text editing

The fourth group of hotkeys in Word is for editing text. There are few combinations, and they can also be used to work with non-editable fragments. Here is a list of them:

Main key	Additional key	Description
Ctrl	С	Copies the selected text to the clipboard
	V	Pastes text behind the cursor from the clipboard
	X	Cuts the selected text (deletes it, but keeps the fragment on the clipboard)
	Z	Reverses 1 action taken
	Y	Returns the action canceled by the previous hotkey
	H or F	Opens the "Find and Replace" window with the "Replace" and "Find" tabs active, respectively
Delete	no	Deletes the text behind the cursor.
Backspace		Deletes the text before the cursor
Insert		Toggles the insert and replace text mode. When this button is enabled, all text behind the cursor will be replaced by newly entered text.

Formatting

The fifth option for using hotkeys in Word is formatting. The list of documented commands is shown in the table below.

Main key	Additional key	Description
Ctrl	D	Calling the "Font" dialog box
	B	Makes text bold
	I	Adds an italic effect to the selected and following text
	U	Underlines text
	=	Allows you to enter _{subscript (subscript)}
	L	Places the cursor or line on the left side of the sheet
	E	The same, but in the center of the sheet
	R	The same, but on the right side of the sheet
	J	"Stretches" the contents of the line to the width of the sheet
	Enter	Insert page break (with transition to a new one)
Ctrl + Shift	+	Allows you to enter ^superscripts
	C	Copy ready formatting
	V	Paste Formatting
Enter	-	Insert line break (new line break)

Unfortunately, other formatting tools are not connected to hotkeys in Word. To continue using the keyboard for formatting, you can add your own combinations or use alternative controls, enabled by the keys "Image" or F10.

Symbols

Their library in the editor is quite large. Many symbols used in documents can be found in it. For example, the sign of the diameter. In Word, the hotkey for it and other symbols looks like "Image" + X, where X is the number of the desired character, which can be found at the bottom of the list window.

The table below shows the 10 characters with their insert codes.

	Code	Insert character		Code	Insert character
1.	0216	Ø	6.	0167	§
2.	0215	×	7.	0128	€
3.	0169	©	8.	0176	°
4.	0174	®	9.	0181	µ
5.	0153	™	10.	0223	ß

Assigning individual hotkeys

As an example of how to use this feature, let's add the "Insert Rows Below" hotkey to Word, since it is not assigned by default. To do this, you need:

Press the "Office" or "File" button in the 2007 and 2010 versions respectively.

Go to "Word Options", sub-item "Settings" and click on the button with the same name at the bottom of the window.

In the new settings window, in the first list, select the item "Working with tables | Layout".
Find item TableIncertRowBelow in the second list.
Set the cursor in the line below it and press the desired combination. For example, Ctrl + Num4.

Press "Assign" and "Close".

This way you can bind to combinationskeyboard shortcuts any tool present in Microsoft Word.

There are many hot keys in this editor, and the article only mentions the necessary ones for daily use. More information about shortcuts can be found in the help for the program called by the F1 key, or on the developer's website.